Organizing your data
B-Folders stores your data in a database as items. There are
different types of items for keeping different types of information -
Note, Task, Journal Entry, Bookmark, Login, Contact, Card and
Credit card.
Items can be organized in a hierarchy by using folders. Folders can
contain more folders and other items. Besides the ordinary folders,
there
are specialized folders - Task list, Journal and Contact list.
Specialized folders can contain only specific types of items and are
explained in detail in the corresponding sections.
Arranging folders and individual items
How you arrange your items could be driven by the nature of your
business, but most commonly a matter of personal taste.
Although many methods of organization will work equally well with
B-Folders, it is important to consider which format will be most
successful for you when you first set up your database. This choice
determines how you set up your basic folder structure. Most methods
will
fall into one of two basic types: organizing by “type” of
entry or by “topic/subject”.
For example, do you want to organize your records in terms of
subjects
- Personal, Professional, Recreational, etc. – with sub-folders
mixing Contacts, Notes, and Logins that relate to more specific
breakdowns of those topics?
Or are you more comfortable keeping your “categories”
separate (along the lines of Palm OS or other PDAs)? For example:
putting all
of your Contacts into one folder with sub-folders dividing them into
categories that you provide - like Business, Family, School, etc.
Similarly, other “types” of items like Passwords would all
be filed together.
However, no matter which method you choose, you never need to worry
about forgetting where you put something because B-Folders provides a
Global Search feature. At any time, any item can be found instantly by
using the search function.
And, although items will eventually reside within the folders you
create, they can be created outside of their “future
folders” and dragged-and-dropped into position later.
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